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Access to Information we hold about you

Under the General Data Protection Regulation you have the right to request from us a copy of your records and in some cases, records of other people as an authorised representative. This is known as a Subject Access Request.

The Access to Health Records Act 1990 governs the right of access to deceased patient’s health records by specified persons.

How long is the process?

When the written application has been received containing all the information needed to process the request, then this must be completed within one month. If the request is complex or numerous then this period can be extended by a further two months. If this is the case then we will contact you to explain why the extension is necessary.

How to apply

When applying for access to your own records you will need to send proof of identity. Please send a copy of your passport, photo driving license or equivalent identification with a completed copy of the Access to Personal Data Application form.

You can email this form to: or send your written request by post to:

Information Governance Department
Liverpool Women’s NHS Foundation Trust
Crown Street
L8 7SS

All requests must include your name and address for correspondence and please include as much information as you can to help the Trust.

What will happen when I’ve made my request?

We will acknowledge receipt of your request for information and will endeavour to provide the information you have requested within one month of your request. We will notify you as soon as possible if we are unable to provide the information one month. We may also ask you to provide us with more information to help us locate the information you have requested. In addition, we will notify you if all or part of the information you have requested cannot be provided. If this happens we will explain to you why this information has been withheld.