LWH Covid-19 Vaccine - Staff Information Hub
This area of the Trust website has been set up to provide LWH staff with easy access to the latest information, advice and guidance on the rollout of the Covid-19 vaccine for staff at LWH. The below is for the attention of STAFF ONLY and does not relate to any arrangements for patient vaccinations.
UPDATED Thursday 25th May 2021
Latest advice to staff seeking evidence that they have had BOTH vaccine doses
We are aware that some staff who have had BOTH doses of their vaccine and are accessing the national NHS app to view their status are finding that their 2nd dose is not displaying as being administered. Please note that this is a known issue with national systems and nothing to do with LWH data entry. This issue has been raised with NHS Digital and it is being looked at. Please be assured if you have attended both appointments and received your vaccines, this information has been recorded by the Trust and other systems will be updated correctly in due course.
How to book your FIRST vaccine appointment if you are yet to have it
If you have not had your 1st dose vaccine yet you can still get yours but not at Liverpool Women's Hospital (unless advised otherwise via staff briefings). You can request your vaccine via the NHS website by CLICKING HERE. If you have any issues with the national booking system please contact your GP.
It’s not mandatory, but getting your COVID-19 vaccination as soon as you can should protect you, and may help to protect your family and those you care for. The COVID-19 vaccine should help reduce the rates of serious illness and save lives, and will therefore reduce pressure on the NHS and social care services.
How to prepare for your vaccination
To ensure social distancing is maintained, only staff with an appointment should attend the Vaccination Hub. Do not bring anyone with you for your vaccination.
To ensure that only those who have an appointment are attending, staff will be asked to give details of where they work and their ID badge will be checked when attending against their booking. Anybody who is not eligible will be turned away.
You will need your ten digit NHS number to book your appointment. You should be able to find your NHS Number on any letter or document you have received from the NHS, including prescriptions, test results, and hospital referral or appointment letters. If you don't know it or can't find it, you can request your NHS number instantly HERE.
When you attend your appointment you will be asked to complete a consent form. You can wait until you arrive to complete it or if you prefer you can download, print and complete it in advance. CLICK HERE to download a copy of the consent form.
After you receive your vaccine you will go into another area nearby to book your 2nd vaccine appointment and will also be required to remain in the area for 10 minutes to be monitored before you can leave.
Information about AZ/Oxford Vaccine in response to blood clot review
As you will be aware from the news recently, some of the guidance on the use of the AZ/Oxford vaccine has changed. For details on this and for assurance about the very small blood clot risks relating to the vaccine follow this link which contains three information leaflets covering side effects, latest advice, and a fact sheet. CLICK HERE to access the latest leaflets. You can also CLICK HERE to access a set of FAQs from NHS England.
People under 40 or those who are pregnant or breastfeeding should seek an alternative to the AZ/Oxford vaccine via the national booking system.
Preparing for your 2nd vaccine dose appointment
Remaining staff vaccine appointments will take place in the Conservatory (Rosemary Ward is no longer in use).
When you attend your first appointment this will be explained to you and your follow up vaccine will be arranged with you and booked in for a future date and time.
Staff who had their 1st vaccine in January/February will soon be due their 2nd vaccine appointment. Please ensure you have a record of your next appointment and if you do not remember it or have lost your appointment card, email email@example.com and the vaccine team will remind you.
Please note that due to the careful management of appointment schedules and to avoid vaccine waste, you will not be able to change the date or time of your 2nd vaccine appointment unless there are extreme circumstances. Failure to attend your allocated appointment may result in you having to wait longer for your 2nd dose than is advised for full efficacy of the vaccine. Therefore please ensure you honour your allocated appointment slot.
We are aware that some colleagues who encountered side effects after their 1st vaccine may want some reassurance prior to their 2nd dose. Please watch this short video from Deputy Chief Pharmacist, Dan Collins. In this clip Dan stresses the importance of having the vaccine (both 1st and 2nd doses) and provides reassurance about the reduced side effects associated with the 2nd dose from clinical studies. Follow this link to watch the clip: http://bit.ly/LWH-2ndVaccine-Advice
Please also make note of the following prior to your 2nd appointment:
- You will receive an email reminder 3 days prior to your appointment date BUT….
- You will also need to bring your 2nd appointment QR code with you. This can be a printed version or an image on your phone. The QR code is NOT included in the 3 day reminder but you will find it within your emails from when your 2nd appointment was confirmed – this will have been sent to you on the same date as your 1st vaccine appointment.
- You can search ‘Booking confirmation for Covid-19 vaccination’ in your email subject line to locate the QR code email. The sender of the email is marked as ‘Liverpool Women’s NHS FT’. Please remember that this QR code should be from your 2nd appointment confirmation email not your first.
- The only instances where you may not have a valid QR code is if the Vaccine Team have contacted you directly regarding amendments to your original appointment, in which case you can attend without one.
- Remember to bring your NHS number with you.
- Remember to bring your LWH ID badge to prove your identity when arriving at reception.
Have you already had your vaccine from another source?
If you are offered or have already received a vaccine via another route it is important that you inform us of this so we can record it. If this is the case you will be contacted directly with details on how to book your appointment. If this happens please tell us by either emailing HR@lwh.nhs.uk or calling 0151 702 1694 so we can update your personal records.
Further information about the vaccine
It is important that you take time to read the supporting information below before attending your vaccine appointment. This is to ensure that you feel fully informed in advance about what is involved.
- More information about the COVID-19 vaccine including FAQs and details on its safety can be found on the NHS England website HERE.
- For information specifically on the Oxford/AstraZeneca vaccine for recipients including possible side effects CLICK HERE.
- For information specifically on the Pfizer/BioNTech vaccine for recipients including possible side effects CLICK HERE.
- Advice for pregnant women, women trying to become pregnant and those who are breast feeding can be found on the GOV.UK website HERE. If you are concerned about the impact of the vaccine on fertility, please CLICK HERE to see the latest advice from the Royal College of Midwives and the Royal College of Obstetricians and Gynaecologists.
- The Association of Reproductive and Clinical Scientists (ARCS) and the British Fertility Society (BFS) have produced some advice for fertility patients who have been asking about COVID-19 vaccines and the impact on fertility treatment. This information may also be helpful for people who have general concerns or questions about the vaccine and fertility. Please CLICK HERE to read their latest advice.
- Two experts from Liverpool Women’s Hospital have also put the following short video together to provide some reassurance on issues relating to fertility and pregnancy. You can hear from Alice Bird (Consultant Obstetrician) and Andrew Drakeley (Consultant Gynaecologist and Clinical Director for the Hewitt Fertility Centre) in a short 3 minute video HERE.
NHS England are currently running an ongoing campaign to promote the COVID-19 vaccine across Black, Asian and Minority Ethnic communities with a particular focus on health and care workers. To support this campaign please watch this short clip from our own Ed Djabatey (Consultant Anaesthetist) talking about the importance of the vaccine, why he has had his and why he is encouraging BAME colleagues to have theirs. Watch the clip by CLICKING HERE
If you have any specific questions or queries that are not answered in the above briefing or by visiting other public facing sources such as the NHS England website please feel free to email firstname.lastname@example.org.
As expected we have received a number of questions and queries from staff following the initial communications that have been shared. The below is a list of the most common questions that we are receiving along with answers. Please keep visiting this area of the page as the FAQs will be added to at regular intervals:
I am concerned about the impact of the vaccine on my fertility. What advice is there to reassure me?
Advice for pregnant women, women trying to become pregnant and those who are breast feeding can be found on the GOV.UK website HERE. If you are concerned about the impact of the vaccine on fertility, please CLICK HERE to see the latest advice from the Royal College of Midwives and the Royal College of Obstetricians and Gynaecologists.
The Association of Reproductive and Clinical Scientists (ARCS) and the British Fertility Society (BFS) have produced some advice for fertility patients who have been asking about COVID-19 vaccines and the impact on fertility treatment. This information may also be helpful for people who have general concerns or questions about the vaccine and fertility. Please CLICK HERE to read their latest advice.
Two experts from Liverpool Women’s Hospital have also put the following short video together to provide some reassurance on issues relating to fertility and pregnancy. You can hear from Alice Bird (Consultant Obstetrician) and Andrew Drakeley (Consultant Gynaecologist and Clinical Director for the Hewitt Fertility Centre) in a short 3 minute video HERE.
What happens if my NHS Number will not work/be accepted when booking?
Print and complete the first two sections of this form and bring it with you to your appointment. Email email@example.com to arrange your appointment.
What are the side effects?
Like all medicines, vaccines can cause side effects. Most of these are mild and short-term, and not everyone gets them. Very common side effects include;
• having a painful, heavy feeling and tenderness in the arm where you had your injection
• feeling tired
• general aches, or mild flu like symptoms
These symptoms tend to be worse for the first 24-48 hours after the vaccine and it might be worthwhile to take regular paracetamol during this time as it can reduce fever and pain after vaccination.
Reporting of side effects
If you are concerned about a side-effect it can be reported directly via the Coronavirus Yellow Card reporting site or search for MHRA Yellow Card in the Google Play or Apple App Store and include the vaccine brand and batch/Lot number if available. By reporting side effects you can help provide more information on the safety of this vaccine.
Should you have the vaccine if you have a past history of Covid-19 infection?
The MHRA have looked at this and decided that getting vaccinated is just as important for those who have already had Covid-19 as it is for those who haven’t. However, if you have had Covid-19 your vaccination should ideally be deferred until 28 days after onset of symptoms or 28 days from the first confirmed (PCR) positive test in those who are asymptomatic. Please take this into consideration when booking your first vaccine appointment.
Can I have my second jab at LWH or somewhere else?
If you have already had your first vaccine somewhere else and you are unsure what to do about your second jab, you can have your second vaccine somewhere other than LWH as long as it is the same vaccine and that arrangements are in place for it. Please speak to firstname.lastname@example.org if you require any further advice or if you have plans in place for your vaccines at somewhere other than LWH so we can ensure that your records are updated.
I’ve already had my first dose elsewhere, can I have my second dose in 3 weeks not 12 weeks?
The priority at the moment is to allow as many staff as possible to get their first vaccine. If you have already had your first vaccine somewhere else and have informed email@example.com, they will discuss with you about when you may expect to receive your second vaccine (if you are having it from LWH). When administered by LWH your second vaccine is likely to be given under 12 weeks following your first vaccine. LWH staff will be given an appointment for a second vaccine when you attend your first. Your second appointment will be around 11 weeks’ time after your first.
After I have had the vaccine do I still need to follow all the infection control advice?
Yes. Please continue to follow all the LWH workplace guidance, including wearing the correct personal protection equipment. To protect yourself, patients, colleagues and others you still need to:
- Wash your hands carefully and frequently - HANDS
- Wear a face mask at all times - FACE
- Social distance - SPACE
Which vaccine will I receive?
Initially LWH will be receiving the Oxford/AstraZeneca vaccine but this may change in the future. Updated communications will be issued on this if anything changes. Please keep re-visiting this Staff Information Hub for regular updates.
How long after my first vaccine appointment will my second appointment be?
12 weeks. The appointment for your second vaccination will be scheduled by the admin team immediately following the completion of your first vaccination. In most cases the new date and time will be scheduled for the same day/time 12 weeks later. If you are likely to have any issues attending your 2nd appointment please discuss this with the admin team on the day.
When is the vaccination centre open?
Our vaccination centre will initially be running 7 days a week from Rosemary Ward. Times may vary depending on available slots but you will see individual daily schedules on the booking form.
Will LWH be vaccinating family members of staff and/or patients onsite?
Currently we are only vaccinating staff at LWH however this may change in the future, in which case updated information will be shared.
What are the ingredients of the Oxford/AstroZeneca vaccine?
You can find details about the vaccine HERE.
Is BMA/BAME a criteria for higher priority?
Colleagues from a BAME background were given priority access to have their vaccination along with other priority groups.
I am not employed by Liverpool Women’s Hospital but work in the Trust regularly. Will I get vaccinated?
To ensure our entire workforce is better protected against COVID-19 we have included all staff including sub-contractors, agency, bank, and volunteers within our vaccination programme.
Can I receive the Oxford/AstraZeneca vaccine if I have allergies or if I am at risk of anaphylaxis?
Only individuals who have had a previous systemic allergic reaction (including immediate onset anaphylaxis) to a previous dose of COVID-19 Oxford/AstraZeneca vaccine or any component of the vaccine should not receive further COVID-19 Vaccine AstraZeneca.
I am currently self-isolating, what should I do?
Once on your last day of isolation contact firstname.lastname@example.org
Should I continue to conduct Covid-19 lateral flow tests even if I have had the vaccine?
Currently the advice is yes until further notice, continue testing at home until further notice. If anything changes we will let you know.
If I come into close contact with anyone who has Covid-19, do I still need to isolate after I have had my first vaccine?
Yes. Please note that once you have had your first vaccine you should could continue as you have been prior to having it. This means maintaining all existing measures such as face masks and social distancing as well continuing to use your lateral flow test kits twice a week if you have one, and following isolation guidance if you or anyone you come into close contact with has Covid-19. In short, nothing changes after you have had your first vaccine.
Is there any vaccine guidance for Ramadan?
Ramadan 2021 will begin on the evening of Monday 12 April and lasts 30 days, ending at sundown on Tuesday 11th May. Please find guidance below in answer to the question if receiving the vaccine during Ramadan is advised and can invalidate fasting:
The British Islamic Medical Association have issued specific advice urging Muslims observing Ramadan not to delay getting the vaccine, drawing on analysis from Islamic scholars which says that injections for non-nutritional purposes do not invalidate the fast. Additionally considering that fasting is from dawn to dusk, vaccination appointments can / may be made after breaking the fast i.e. at the later end of the evening, however this is dependent on the local system if a vaccination centre or a PCN is open in the evening to cater for their local population. Further information is available here
LWH Vaccination Reserve List for family members of staff
To ensure there is no wastage of vaccinations, Liverpool Women’s is now inviting staff to register the contact details of eligible family members to our Vaccination Reserve List.
Who is eligible to register on the reserve list?
Eligible family members means – family members of staff who are within the current priority cohorts for vaccination which can currently be summarised as follows:
- residents in a care home for older adults and their carers
- all those 80 years of age and over and frontline health and social care workers
- all those 75 years of age and over
- all those 70 years of age and over and clinically extremely vulnerable individuals (including individuals who have a learning disability)
- all those 65 years of age and over
- all individuals aged 16 years to 64 years with underlying health conditions which put them at higher risk of serious disease and mortality
Please ensure that any family members who you consider ‘clinically extremely vulnerable’ are those included on the GOV.UK list which can be found HERE.
Please also note that the list of priority cohort groups may change at short notice so please stay up to date via the GOV.UK website HERE
How do family members get registered on the reserve list?
Members of staff who have eligible family members should talk to them first and if they wish to be added, staff members should register their details and the family member’s details on their behalf via the following registration form. Please note you will need to complete one form per person so if you have more than one family member who is eligible you will need to complete a separate form.
You can complete a registration form by CLICKING HERE
Registering on the vaccine reserve list DOES NOT guarantee a vaccine
Please note that the priority of the reserve list is to minimise vaccine waste. Individuals registered on the reserve list are not guaranteed to receive a vaccine. Should any vaccines become available, this is likely to be at extremely short notice and will most likely need to be accepted within 1-3 hours of notification as any surplus vaccines will be given at the end of staff clinics.
When will vaccines be given to individuals who are selected from the reserve list?
Staff vaccine clinics are currently running every Friday for pre-booked appointments.
If your family member is contacted and invited for a vaccine appointment, it is likely to be at some point on a Friday and appointments will usually take place late on Friday afternoons. However this will be confirmed directly with any individuals who are invited.
How will people be selected from the reserve list?
Because notification to people is likely to be at very short notice the only prioritisation for contacting people on the reserve list will be by cohort group. In other words, those who fall into cohort 1 will be contacted first, then cohort 2 and so on. Invitations will only be offered to individuals who can be reached immediately via a phone call as arrangements will need to be made there and then.